Category Archives: ebooks


Part 2: Proofreading Slips You Can Find and Fix in Minutes

Fact: You will miss things when you proofread your manuscript. Your eyes see what they expect to see.

Fact: A little creative use of Find/Replace, in Word or your preferred program, can find these hard-to-spot slips for you—and fix them with a keystroke.

I’ve split this post into three subposts, so you can use what you need when and if you need it:

These posts are based on Word, but most of the notations are universal. You should be able to apply them in any program you use.

Minute Fixes Using Find/Replace

Again, these are problems that are easy to miss if you’re eyeballing. Find has much better eyesight than you do!

In each case below, I will

  • List the problem,
  • Show you what to type in the Find bar in the Find dialogue box
  • Show you when to eyeball if context is important
  • Show you what to type in the Replace bar
  • Tell you when to click “Replace all” or when to eyeball before clicking Replace

Do NOT type “+” in the Find or Replace bars unless you are actually searching for the “plus” sign. I am using it below to indicate “then type.” There should be no spaces between symbols in the bars unless you are specifically searching for a space.

Problem: Double periods

  • Find: period + period (..)
  • Replace: a single period (.)
  • Click: Replace all

Problem: Comma + period or period + comma

  • Find: Either ., or ,. (Do one at a time)
  • Eyeball: The punctuation you need depends on the context
  • Replace: Minimize key strokes by doing all the ones that can be replaced with a period, then coming back and doing all the ones that can be replaced with a comma. Type either a period (.) or a comma (,).
  • Click: Replace

Problem: Extra spaces

Used to typing a double space after periods, and HATE being told that’s no longer preferred? You don’t need to remember to single-space. Do what you like. Then:

  • Find: Tap the space bar on your keyboard twice. (You will see nothing in the bar but the cursor will move.)
  • Replace: Tap the space bar once.
  • Click: Replace All.

Do this twice just in case you accidentally typed in three spaces here and there.

Problem: Tabs

If you’ve posted to Kindle or Smashwords, you know that tabs are NOT allowed. You’re encouraged to do all your formatting, including first-line indents, with Styles. But even if you apply a perfect Style throughout your manuscript, any tabs you haven’t removed will still be there, creating all sorts of formatting glitches.

  • Find: ^t (the ^ mark lives above the numeral 6)
  • Replace: leave blank
  • Click: Replace All.

Problem: Extra Returns

Make sure you didn’t accidentally insert a space between paragraphs.

  • Find: ^p^p
  • Replace: ^p
  • Eyeball, since some of your double returns will be deliberate, for example, to mark a scene break.
  • Click: Replace when appropriate.

Problem: Manual Line Breaks

These are those funny little arrows that sometimes show up when you’ve copied and pasted from an odd source, like an email. They won’t format properly when you upload.

Do you want the lines to combine into a single paragraph, or do you want a paragraph break?

Paragraph break: Do this first, then do each affected paragraph as a separate chunk (see “Single paragraph” below)

  • Find: ^l (lower-case L)
  • Eyeball: Locate places where you want a paragraph break; select only those.
  • Replace: ^p.

Single paragraph:

  • Find: ^l
  • Select the lines you want to combine.
  • Replace: space (tap space bar once)
  • Eyeball: Have you created double spaces? If so, replace double spaces with singles (see above).

Problem: Double hyphens to em dashes

Double hyphens (–) are a clumsy substitute for the more elegant and correct em dash (a long dash). On a Mac, you can create an em dash in your text by typing Shift + Option + hyphen, but on a PC, you have to “insert” the special character. So being able to type double hyphens and replace them with em dashes in one fell swoop can save a lot of time (you could actually program Autocorrect to do this if you want).

  • Find:  — (2 hyphens)
  • Replace: Open “More,” then “Special” in the Find box and click on “Em Dash.” The appropriate notation will appear in the bar. (The notation for an em dash appears to be different depending on your version of Word.)*
  • Click: Replace all.


*If any of the notations I’ve given you don’t work properly, use the Special list to figure out the correct one for your program or computer.

Next: Part 3: Creative Finds and Fixes

Back to Part 1: Secrets of Find/Replace



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How to Evaluate Small Publishers—Plus Digital-Only Presses and Hybrids – by Jane Friedman…

Thanks to Chris the Story Reading Ape for making this terrific Jane Friedman article available! I’m closing in on the decision as to whether to self-publish or go the traditional route with a small press, so this article is a godsend!

Chris The Story Reading Ape's Blog

In my annual chart,The Key Book Publishing Paths, there is one column that is most vexing and problematic for writers to navigate: small publishers.

Into this category falls some of the most prestigious publishers you can imagine, that can boast of New York Times bestsellers, and that writers dream of working with.

But it also includes publishers that started up last year out of someone’s home office, run by people who may not know anything more about the publishing industry than you do.

Continue reading HERE

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Filed under business of writing, ebooks, indie publishing, Money!, Myths and Truths, novels, Print on Demand, Publishing, publishing contracts, reversion of rights clauses, small presses, Writing

Anne R. Allen on How to Kill Book Sales

book word in letterpress wood typeI’ve often found great advice on Anne’s site. This post about what readers are likely to find when they click on that “Look Inside” invitation on Amazon echoes one I recently did about the first page of your book and why it matters, except that Anne goes into more detail and offers excellent examples of how you can make your “Look Inside” sample sing.

I especially want to endorse Guidelines Nos. 2 and 3.

No. 2 tells us to “start with conflict, not crisis,” advice I’ve encountered before, and which has ranked up there as the most useful advice I’ve ever received. As Anne points out, who cares if bullets are flying and bombs are going off if we don’t know the characters and couldn’t care less about them. “What the reader wants is emotional conflict,” Anne writes. And you get that by putting characters together in a demanding situation and finding out what they do about it—basically Anne’s Guideline No. 5.

No. 3 tells us that any opening scene that consists of some character musing away about some off-stage event is a huge turn-off unless you have an incredible voice and a mesmerizing character. While we’d all like to think we can produce such prodigies of characterization and style at will, the evidence suggests otherwise. You don’t have to create a character worthy of the ages in a Nobel-prize-winning style if you place your readers at the heart of a conflict, right there, in the middle of it all.

So many books!

An additional turn-off I’d personally cite for “Look Inside” samples is more subjective: I respond to voice. Yes, I’ve got to have conflict; things have to happen for me in those first pages. But even if I’m thrown into the middle of conflict, a pedestrian voice stuffed with clichés and unimaginative or, for that matter, forced description can kill my buying urge. Lure me with a voice that breathes with the magic of  language used in new and illuminating ways. If you can’t, make your conflict mesmerizing and original. Ideally, do both.

So check out Anne’s list of ways to keep your first pages from killing your sale. What makes you put a book back on the Amazon shelf?

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Small Publishers – A Checklist #wwwblogs #amwriting

What would you add to this thoughtful post from Alison Williams Writing? Have your experiences with small publishers been good or bad? Are indie writers better off self-publishing? What do you think?

Alison Williams Writing


I recently wrote a bit of a rant about the quality control of some small presses whose books I had read. You can read it here.

If you are thinking of signing with a small publisher, then do bear a few things in mind.

  • Do your homework – start off by Googling the publisher. You might find threads on writing sites that go into a great deal of detail about your chosen publisher. Read them – they can be incredibly enlightening.
  • Ask questions – if your publisher is honest and genuinely wants the best for you, they should accept that you have a right to want to know about them. After all, you are placing your book and all the blood, sweat and tears that went into writing it in their hands.


  • Who are they?
  • How long have they been publishing?
  • What exactly is their background and experience?…

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12 book marketing buzzwords you need to know via Sandra Beckwith

I found this really helpful! Thanks for Don Massenzio for passing it along.

Source: 12 book marketing buzzwords you need to know via Sandra Beckwith #h2e

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Do you know how to publish an ebook with pictures?

Source: Do you know how to publish an ebook with pictures?

Workspace in InDesignHere’s a post from last fall that I swiped from Jean’s Writing! Now that I’m about to epublish my “Beginner’s Cheat Sheet” on formatting your own Print-on-Demand book using InDesign, I’m going to need all the help I can get on formatting ebooks with graphics! What I like in Jean’s video is the idea that you can force text and image to stay together. Does anyone have any experience adding graphics to Kindle ebooks? Does this look like a good process to you? Any help will be WELCOME!



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Maybe You Don’t Need that Book on Writing After All . . .

Editing tips for writers. . . If you have a computer and can check out Editing 101 at Chris the Story Reading Ape’s blog. Susan Uttendorfsky of Adirondack Editing provides a host of FREE lessons on everything from “Removing Filter Words” (a must-read) to when to use “which” or “that.” I’ve found Susan’s posts to be accurate, clear, and friendly. Check them out!


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